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AIDN National Board Director Nominations are Open

01 Nov 2018 10:45 AM | Anonymous

The Australian Industry & Defence Network Incorporated (AIDN) is undergoing significant and positive change by updating the Constitution and implementing a modernised Board of Directors and Governance structure.

Consequently, AIDN is seeking nominations from suitably qualified people, from within the network, for election to fill the five (5) inaugural Board Director positions at its AGM on 23rd November 2018.  

Nominations close on 7th November 2018 @ midday (AEDT) and should be submitted in pdf format via email to tl@aidn.org.au.

At the AGM, as allowed by the Constitution, the AIDN Members may also wish to appoint or recommend, one or two Independent Advisors, to the new Board.  An additional responsibility of the new Board will be the recruitment, selection and appointment of a Chief Executive Officer.

These plans will enable AIDN National to continue to work with its Chapters, and its broad range of stakeholders, in improving the current environment for SMEs and Australian industry and shaping the future environment that will be so critical to the involvement of industry in the Defence activities of Australia.

AIDN is a not-for-profit National Industry Association supporting SME suppliers to Defence and Security related customers via the Core Strategies of advocacy and policy, trusted partnerships, member services and industry development programs.  Through the AIDN Chapters in all states and territories of Australia, we work with SMEs to develop their sovereign organisational capacity and capability to reliably deliver goods and services that are fit for purpose and value for money, in support of Australian defence and security personnel.

AIDN has established an independently chaired Nominations Committee, charged with the responsibility of identifying and recommending individuals to become Board members by assessing the extent to which nominees meet the Criteria below.

In accordance with the AIDN Constitution, only the Members can vote at the AGM, and each Member will be represented by their nominated Proxy.

Criteria:

The Criteria for the Board positions have been set having regard to the AIDN Strategic Plan, good governance principles applicable to the creation of a skills-based Board, and a skills assessment to be conducted by the Nominations Committee.  It is expected that successful nominees will have an appropriate mix of the following: -

1.         Nominees must be, either members of an AIDN Chapter, or employees of members of an AIDN Chapter (Mandatory);

2.         Legally unencumbered to hold a Board Director position in Australia (Mandatory);

3.         Demonstrated ability to appropriately represent the views of SMEs and/or Primes to a variety of stakeholders (Essential);

4.         A proven and successful background in one or more of the following areas (Essential): -

(a)         Strategic Planning and Implementation;

(b)         Governance of Industry Association Boards and Committees;

(c)         Legal and/or Accounting and Finance;

(d)         Government Relations;

(e)         Stakeholder Communications and Relations;

(f)          Government Defence Policy Development;

(g)         Risk Management and/or Complex Project Management.

5.         Demonstrated understanding of the structure and capability of the defence and security sectors of the Australian and global industries (Essential);

6.         Demonstrated understanding of the current defence policy status, and intent, at each of a state, territory, and federal levels as they relate to Australia in the global setting (Essential);

7.         Experience in implementing defence industry workforce and capability development projects (Desirable);

8.         Demonstrated understanding of incorporated industry associations, particularly in the defence and security sectors (Desirable);

Additional information:

1.         There are at least three (3) full-day Board Meetings per year, held quarterly, and those Board Meetings may be aligned with associated defence industry events at various locations around Australia.

2.         There may be at least one (1) full-day Strategy and Policy Forum with a range of stakeholders.

3.         Due to the alignment of Board Meetings with associated defence industry events, and the availability of video/streaming conferencing technology, no travel and accommodation expenses will be claimable to attend AIDN Board Meetings, except in extraordinary circumstances such as an urgent SGM being convened under the rules of the Constitution.

4.         The AIDN inaugural Board will comprise five (5) elected Directors, plus two (2) Independent Advisors.

5.         After appointment at the AGM, the five (5) elected Directors, via the Nominations Committee, will seek nominations from the authorized Member’s Proxy of each of the AIDN Chapters for two (2) Independent Advisors, considering the inaugural Board skills matrix and the identification of additional skills required by the Board.

6.         AIDN’s Board is expected to establish Working Groups in areas related to the Core Strategies, each of which will be chaired by a Director.

7.         Some other obligations of being an AIDN Board member include preparation for meetings, contribution out of meeting times and the attendance at a few AIDN events.

8.         In the first instance, nominees for Director and Independent Advisor positions need to be able to commit to a term of up to 2 years on the AIDN Board.

9.         Following the Directors’ election, the term of their appointment will be chosen by ballot: -

(a)         three (3) Directors elected shall have a term of office until the second AGM following the one at which they are elected;

(b)         two (2) Directors elected shall have a term of office until the AGM following their election;

(c)         when Independent Advisor positions are elected, the first elected shall hold office until the second AGM following the one at which they are elected, and the second elected until the AGM following their election;

(d)         at all subsequent elections for Directors and Independent Advisors, they shall hold office until the second AGM following their election.

10.       After the initial election and appointment of the Board and Independent Advisors, in the event of a casual vacancy, the Board can make direct appointments to the vacant position.  The effective term of appointment shall be the remainder of the term of the original Director or Independent Advisor.

11.       Retiring Board members are all entitled to stand for re-election to the Board.

12.       The AIDN Director positions are voluntary, and if elected, the Nominees must agree to organise their commitments to enable sufficient time to serve productively for the full term of office.

13.       AIDN is committed to diversity and inclusion in all its business and activity areas and welcomes nominations from candidates from diverse backgrounds, gender and origins to gain benefits from utilising different talents, experiences and perspectives.

Instructions:

1.         Nominations for the above positions close on 7th November 2018 @ midday (AEDT) and should be submitted in pdf format via email to tl@aidn.org.au.

2.         The initial “AIDN Board Director Nomination Form - AIDN Member” is generated by the relevant AIDN Member (Chapter) in proposing the named individual as a Nominee for one of the AIDN Board Director positions.  This document must be signed by both the AIDN Member (Chapter) and the individual Nominee.

3.         An additional “AIDN NOMINATION FOR INAUGURAL BOARD DIRECTOR POSITION” must be completed and signed by the individual Nominee, accompanied by the following: -

•           a CV (not exceeding 3 pages);

•           a cover letter identifying your suitability, and possible contribution as an AIDN Director, including a 250-word Biographical Statement and a 250-word General Statement.  Both statements will be used as part of the election ballot materials for Nominees selected by the Nominations Committee.

4.         The Biographical Statement of up to 250 words is intended to provide the Nominations Committee and the voting AIDN Members with an accurate understanding of your suitability as an AIDN Director.  This may include specific details of:

Your association and interaction with AIDN Chapter(s);

  • Highlight your individual strengths when reviewing the Criteria, above;
  • Board or Committee experience, e.g. in strategic and business planning, risk management or financial oversight
  • Relevant business experience, educational qualifications and certifications;
  • Experience of volunteering for not-for-profit associations; and
  • Public speaking and media interactions.

5.         The General Statement of up to 250 words should focus on your how you would contribute to the development of AIDN National and its Chapter Members, and what benefits can be realistically expected from your participation on the Board.

6.         A Checklist document will be provided with the Nomination Forms to assist the AIDN Members and Nominees in being certain about what information is required, and that it is supplied.  This Checklist should be completed by the relevant parties and forwarded with the Nomination documents.

7.         Nominees’ information will be circulated to each AIDN Member(Chapter) to enable due consideration by the AIDN Member and the provision of voting instructions to the AIDN Member’s Proxy prior to the AGM on 23rd November 2018.

8.         In accordance with the AIDN Nominations Committee Terms of Reference, this circulated information will be accompanied by a report from the Nominations Committee as to the extent to which each candidate meets the Criteria above.

9.         At its discretion, the AIDN Nominations Committee may conduct candidate interviews before preparing each report.  Any interviews will take place on, or about, the 8th or 9th November 2018.

10.       Nominees who proceed to election will be required to sign the AIDN Board Charter prior to the vote taking place at the AGM on 23rd November 2018.

Further Information

For any queries about this process, please contact the AIDN National Transition Leader, Gary Bettcher, via mobile phone 0409 694 036, or email to tl@aidn.org.au.


The Australian Industry & Defence Network Incorporated (AIDN) is undergoing significant and positive change by updating the Constitution and implementing a modernised Board of Directors and Governance structure.

Consequently, AIDN is seeking nominations from suitably qualified people, from within the network, for election to fill the five (5) inaugural Board Director positions at its AGM on 23rd November 2018Nominations close on 7th November 2018 @ midday (AEDT) and should be submitted in pdf format via email to tl@aidn.org.au.

At the AGM, as allowed by the Constitution, the AIDN Members may also wish to appoint or recommend, one or two Independent Advisors, to the new Board.  An additional responsibility of the new Board will be the recruitment, selection and appointment of a Chief Executive Officer.

These plans will enable AIDN National to continue to work with its Chapters, and its broad range of stakeholders, in improving the current environment for SMEs and Australian industry and shaping the future environment that will be so critical to the involvement of industry in the Defence activities of Australia.

AIDN is a not-for-profit National Industry Association supporting SME suppliers to Defence and Security related customers via the Core Strategies of advocacy and policy, trusted partnerships, member services and industry development programs.  Through the AIDN Chapters in all states and territories of Australia, we work with SMEs to develop their sovereign organisational capacity and capability to reliably deliver goods and services that are fit for purpose and value for money, in support of Australian defence and security personnel.

AIDN has established an independently chaired Nominations Committee, charged with the responsibility of identifying and recommending individuals to become Board members by assessing the extent to which nominees meet the Criteria below.

In accordance with the AIDN Constitution, only the Members can vote at the AGM, and each Member will be represented by their nominated Proxy.

Criteria:

The Criteria for the Board positions have been set having regard to the AIDN Strategic Plan, good governance principles applicable to the creation of a skills-based Board, and a skills assessment to be conducted by the Nominations Committee.  It is expected that successful nominees will have an appropriate mix of the following: -

1.         Nominees must be, either members of an AIDN Chapter, or employees of members of an AIDN Chapter (Mandatory);

2.         Legally unencumbered to hold a Board Director position in Australia (Mandatory);

3.         Demonstrated ability to appropriately represent the views of SMEs and/or Primes to a variety of stakeholders (Essential);

4.         A proven and successful background in one or more of the following areas (Essential): -

(a)         Strategic Planning and Implementation;

(b)         Governance of Industry Association Boards and Committees;

(c)         Legal and/or Accounting and Finance;

(d)         Government Relations;

(e)         Stakeholder Communications and Relations;

(f)          Government Defence Policy Development;

(g)         Risk Management and/or Complex Project Management.

5.         Demonstrated understanding of the structure and capability of the defence and security sectors of the Australian and global industries (Essential);

6.         Demonstrated understanding of the current defence policy status, and intent, at each of a state, territory, and federal levels as they relate to Australia in the global setting (Essential);

7.         Experience in implementing defence industry workforce and capability development projects (Desirable);

8.         Demonstrated understanding of incorporated industry associations, particularly in the defence and security sectors (Desirable);

Additional information:

1.         There are at least three (3) full-day Board Meetings per year, held quarterly, and those Board Meetings may be aligned with associated defence industry events at various locations around Australia.

2.         There may be at least one (1) full-day Strategy and Policy Forum with a range of stakeholders.

3.         Due to the alignment of Board Meetings with associated defence industry events, and the availability of video/streaming conferencing technology, no travel and accommodation expenses will be claimable to attend AIDN Board Meetings, except in extraordinary circumstances such as an urgent SGM being convened under the rules of the Constitution.

4.         The AIDN inaugural Board will comprise five (5) elected Directors, plus two (2) Independent Advisors.

5.         After appointment at the AGM, the five (5) elected Directors, via the Nominations Committee, will seek nominations from the authorized Member’s Proxy of each of the AIDN Chapters for two (2) Independent Advisors, considering the inaugural Board skills matrix and the identification of additional skills required by the Board.

6.         AIDN’s Board is expected to establish Working Groups in areas related to the Core Strategies, each of which will be chaired by a Director.

7.         Some other obligations of being an AIDN Board member include preparation for meetings, contribution out of meeting times and the attendance at a few AIDN events.

8.         In the first instance, nominees for Director and Independent Advisor positions need to be able to commit to a term of up to 2 years on the AIDN Board.

9.         Following the Directors’ election, the term of their appointment will be chosen by ballot: -

(a)         three (3) Directors elected shall have a term of office until the second AGM following the one at which they are elected;

(b)         two (2) Directors elected shall have a term of office until the AGM following their election;

(c)         when Independent Advisor positions are elected, the first elected shall hold office until the second AGM following the one at which they are elected, and the second elected until the AGM following their election;

(d)         at all subsequent elections for Directors and Independent Advisors, they shall hold office until the second AGM following their election.

10.       After the initial election and appointment of the Board and Independent Advisors, in the event of a casual vacancy, the Board can make direct appointments to the vacant position.  The effective term of appointment shall be the remainder of the term of the original Director or Independent Advisor.

11.       Retiring Board members are all entitled to stand for re-election to the Board.

12.       The AIDN Director positions are voluntary, and if elected, the Nominees must agree to organise their commitments to enable sufficient time to serve productively for the full term of office.

13.       AIDN is committed to diversity and inclusion in all its business and activity areas and welcomes nominations from candidates from diverse backgrounds, gender and origins to gain benefits from utilising different talents, experiences and perspectives.

Instructions:

1.         Nominations for the above positions close on 7th November 2018 @ midday (AEDT) and should be submitted in pdf format via email to tl@aidn.org.au.

2.         The initial “AIDN Board Director Nomination Form - AIDN Member” is generated by the relevant AIDN Member (Chapter) in proposing the named individual as a Nominee for one of the AIDN Board Director positions.  This document must be signed by both the AIDN Member (Chapter) and the individual Nominee.

3.         An additional “AIDN NOMINATION FOR INAUGURAL BOARD DIRECTOR POSITION” must be completed and signed by the individual Nominee, accompanied by the following: -

•           a CV (not exceeding 3 pages);

•           a cover letter identifying your suitability, and possible contribution as an AIDN Director, including a 250-word Biographical Statement and a 250-word General Statement.  Both statements will be used as part of the election ballot materials for Nominees selected by the Nominations Committee.

4.         The Biographical Statement of up to 250 words is intended to provide the Nominations Committee and the voting AIDN Members with an accurate understanding of your suitability as an AIDN Director.  This may include specific details of:

•           Your association and interaction with AIDN Chapter(s);

•           Highlight your individual strengths when reviewing the Criteria, above;

•           Board or Committee experience, e.g. in strategic and business planning, risk management or financial oversight;

•           Relevant business experience, educational qualifications and certifications;

•           Experience of volunteering for not-for-profit associations; and

•           Public speaking and media interactions.

5.         The General Statement of up to 250 words should focus on your how you would contribute to the development of AIDN National and its Chapter Members, and what benefits can be realistically expected from your participation on the Board.

6.         A Checklist document will be provided with the Nomination Forms to assist the AIDN Members and Nominees in being certain about what information is required, and that it is supplied.  This Checklist should be completed by the relevant parties and forwarded with the Nomination documents.

7.         Nominees’ information will be circulated to each AIDN Member(Chapter) to enable due consideration by the AIDN Member and the provision of voting instructions to the AIDN Member’s Proxy prior to the AGM on 23rd November 2018.

8.         In accordance with the AIDN Nominations Committee Terms of Reference, this circulated information will be accompanied by a report from the Nominations Committee as to the extent to which each candidate meets the Criteria above.

9.         At its discretion, the AIDN Nominations Committee may conduct candidate interviews before preparing each report.  Any interviews will take place on, or about, the 8th or 9th November 2018.

10.       Nominees who proceed to election will be required to sign the AIDN Board Charter prior to the vote taking place at the AGM on 23rd November 2018.

Further Information

For any queries about this process, please contact the AIDN National Transition Leader, Gary Bettcher, via mobile phone 0409 694 036, or email to tl@aidn.org.au.


AIDN Nomination for Inaugural Board Director Position October 2018.docx

AIDN Nomination Checklist for Inaugural Board Director Position October 2018.docx

AIDN Board Director Advertisement October 2018 .docx

AIDN Board Director Nomination Form - AIDN Member October 2018.docx

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